How to use this guide
Use the recommendations below to prepare a clearer brief, compare quotations on the same basis and identify decisions that should be resolved before production begins.
This guide provides general project-planning information. Requirements imposed by a court, embassy, regulator, receiving institution, venue or technology platform should always be confirmed directly with that authority.
Map the agenda first
Concurrent rooms, long days and overlapping language sessions determine staffing.
Decision to record: How does this point apply to your audience, language pair, final use and approval process?
Design the audio chain
Every contribution must reach the interpreter clearly and each target channel must reach delegates.
Decision to record: How does this point apply to your audience, language pair, final use and approval process?
Prepare the language team
Agendas, names, decks and glossaries reduce avoidable uncertainty.
Decision to record: How does this point apply to your audience, language pair, final use and approval process?
Rehearse the system
Venue audio, remote speakers, booths, consoles and channels should be tested together.
Decision to record: How does this point apply to your audience, language pair, final use and approval process?
When professional support becomes important
Seek a properly briefed language professional when the communication affects rights, safety, consent, money, institutional acceptance, research validity or a large public audience. Urgency does not remove the need to confirm language variety, intended use and review responsibility.